Introduction

The Data Protection Act 2018 (“DPA 2018”) and the UK GDPR (as defined in the Data Protection, Privacy and Electronic Communications (Amendments etc) EU Exit Regulations 2018) impose certain legal obligations in connection with the processing of personal data. Raven Group is a data controller within the meaning of the GDPR and we process personal data. The firm’s contact details are as follows:
 
Craig Holmes
Raven Group
Urban HQ
5-7 Upper Queen Street
Tel: 028 90278100
info@ravengroup.global
 
We may amend this privacy notice from time to time. If we do so, a copy of our current privacy notice can be found on our website at www.ravengroup.global.
Where we act as a data processor on behalf of a data controller (for example, when processing payroll), we provide an additional schedule setting out required information as part of that agreement. That additional schedule should be read in conjunction with this privacy notice.

Data we may collect from you:
  • Contact information to include name, email address and telephone numbers
  • Address
  • Date of Birth
  • Passport and/or Driving License Number
  • Photograph
Passport and/ or Driving Licence Number and/or other identity evidence as required to meet our regulatory obligations.
 
Special Category Data (community background, gender, race, disability, sexual orientation, marital status, dependant/ caring responsibilities) to be used in relation to our own employees to ensure meaningful equal opportunity monitoring and reporting.
 
Information about your financial affairs, assets and liabilities may be required if it is relevant to matters upon which you wish us to advise you or to enable us to comply with our regulatory obligations relating to anti-money laundering.
 
Personal information contained in correspondence with us via the methods outlined further below.
 
Financial Information Relating to Banking and Payment Information to pay and transmit funds in the course of client transactions – We do not store credit or debit card details.
 
• IP Address
• Web browser type
• Operating system
• Your activity on our website
• Cookie information
• CVs and covering letters received as part of a recruitment process which may include contact details, career history, qualifications and skills.
 
Information communicated in job interviews or through our recruitment processes. We may also collect, store and use the following “special categories” of more sensitive personal information:
 
Information about your race or ethnicity, religious beliefs, sexual orientation, and political opinions to ensure meaningful equal opportunity monitoring and reporting.
 
Information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process.

How we may collect personal data from you
 
We may collect data from you directly. Where you are a client or prospective client, we may also collect data from representatives or people who are providing you with other services.

We collect data from the following sources:
 
From you or your representatives directly where you complete forms on our website or when you correspond with us in other ways such as by email, in-person, post or over the phone. This may be where you are seeking further information on our services or where you are registering to attend events facilitated by us.
 
From relatives, agents or third parties where you may be involved in a matter we are instructed in for example as a beneficiary, trustee, buyer, seller, debtor, creditor, employee or employer.
 
From other organisations which have referred you to us, for example, solicitors, accountants, financial advisers, insurance companies, financial institutions.
 
Online public sources or registers such as Companies House.
 
Where you apply for a position with us, we may receive information about you from a recruitment agent, your current and/ or former employers and/ or referees.
 
Devices you use when you use our service via Cookies.
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you. In this case, we may not be able to perform our obligations, but we will notify you if this is the case at the time.

The purposes for which we intend to process personal data
We intend to process personal data for the following purposes:
 
To enable us to supply professional services to you as our client in line with the terms of our
engagement.
 
To fulfil our obligations under relevant laws in force from time to time (e.g. the Money Laundering,
Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017 (“MLR2017”)).
 
To comply with professional obligations to which we are subject as a member of Chartered Accountants Ireland.
 
To use in the investigation and/or refence of potential complaints, disciplinary proceedings and legal proceedings.
 
To enable us to invoice you for our services and investigate/address any attendant fee disputes that may have arisen.
 
To contact you about other services we provide which may be of interest to you if you have consented to us doing so or if you have previously engaged us to provide similar services to you.
 
You have the right to object to use of your data for marketing at any time by notifying us in writing at info@ravengroup.global
 
To help monitor use and visits to our website through the use of cookies. Information collected through the use of cookies does not identify you as an individual and is not linked to any personal information which we may hold about you.
 
To assess your suitability for a role your are applying for, for recruitment purposes and to retain records related to our hiring process.
 
The legal bases for our intended processing of personal data
Our intended processing of personal data has the following legal bases